Corporate Receptionist id-6676
A client of ours is looking to hire a corporate front desk receptionist! In this role you will be responsible for supporting the Company's Dallas Office facility at the main lobby reception desk. Greets incoming visitors, provides badge access, routes incoming calls to the correct person/department.
Essential Duties And Responsibilities
- Answer telephones, screen and direct calls, provide information to callers
- Take and relay messages for the company and department
- Greet guests and visitors
- Direct guests to the correct location and/or page the person they are visiting
- Call transportation/taxi for employees and visitors when needed
- Collect access badges for employees who depart
- Orders company supplies such as badge reels and access badges
- Schedule conference room appointments and assist with meeting room setup
- Arrange catering upon request
- Coordinate courier pickups and deliveries
- Prepare letters, documents, e-mails or correspondences at the request of the department
- Setup employees and contractors with access badges and submit for approval
- Submit work orders for maintenance issues
- Attend to any requests sent to Corporate Services team
- Duties or projects as assigned by the Sr. Manager - Corp Services
- Responsible for booking and keeping track of company vehicles which includes keeping track of when oil changes are needed, reporting when vehicles needs cleaning, etc.
- Maintains security by following procedures; monitoring logbook; issuing visitor badges.
- Support and assist traveling executives as needed
- Manage invoices and new vendor setup
- Keep all department databases up to date
- Training backup employees as needed
- Notify security when visitors will be parking in company garage
- Work with safety department to notify employees of any emergencies, also comply with fire warden trainings/certification.
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Requirements
The Requirements For This Position Are Listed Below
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
- High school diploma or equivalent
- Strong communication skills with friendly, personable disposition
- Ability to juggle multiple tasks and deal effectively with all levels of employees and guests
- Daily hours are 8:00 AM – 5:00 PM Monday through Friday
Preferred Skills
- Some college level courses desired, but not required.
- 1+ years of related experience
