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Office Coordinator id-6694

April 15, 2025

We are looking for a vibrant and proactive individual to join our ServiceTitan community! As the Office Coordinator, you will support company operations in our Plano, TX office. We take our culture very seriously here at ServiceTitan, and are proud of making it an integral part of the overall ServiceTitan experience. The goal is to make both Titans and guests of Titans comfortable and valued while on our premises. The ideal candidate will have an outgoing and friendly personality while also being very perceptive and disciplined to get things done. You should be able to deal with emergencies timely and effectively, while streamlining office operations in a calm and pleasant manner. Multitasking and stress management skills are essential for this position as we are a fast-paced company.

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As Office Coordinator, you will be reporting to our Sr. Office Coordinator In the Real Estate Workplace Services Department (REWS) to ensure the smooth running and coordination of our workspaces across the organization.

What you'll do:

Provide coverage at the front desk as needed by greeting and directing visitors and guests
Support access and logistics for visitors and offsite employees
Receive, sort and distribute daily mail/deliveries
Efficiently and responsibly manage all inventory needs for the office: requirements, tracking, purchasing, stocking, and ordering, all while promoting a friendly and inclusive environment.
Support and manage the office space to ensure cleanliness, organization, seat management
Coordinate necessary office repairs and upgrades by working with the building management and under direction of REWS leadership
Responsibly manage employee nourishment: lunch, drinks, snacks
Help plan/execute culture-building activities/events (Special treats, game nights, potlucks, etc)
Manage vendors in order to support all of the above activities
Track status and develop reports to understand effectiveness and efficiency always looking for continuous improvement in all areas of responsibility
Provide remote support for multi-office locations that require ability to travel

What you'll need:

Proven work experience as an office/workplace coordinator
Excellent knowledge in GoogleDocs & Microsoft Office (especially Excel and Word)
Professional attitude and appearance
Solid written and verbal communication skills
Ability to be resourceful and proactive when issues arise
Excellent organizational skills
Multitasking and time-management skills, with the ability to prioritize tasks
Customer service attitude
Problem-solving skills
High School diploma; additional qualifications will be a plus
Passport with the ability to travel to other office locations